Executive Support Officer
The Opportunity:
Newcastle Anglican has an exciting opportunity for an Executive Support Officer to join the team on a 12-month maximum term contract.
In this role you will provide essential administrative support across the executive function, particularly supporting the Executive Assistants, Clergy and other key stakeholders.
Why you’ll love working with us:
At Newcastle Anglican, we don’t just offer jobs â we offer purpose-driven careers. Here’s what you can expect when you join our team:
Growth & Development: Dedicated professional development support
Family Friendly: 14 weeks paid parental leave or 3 weeks partner leave + super contributions.
Smart Salary Packaging: Save on your rent, mortgage or bills â up to $611 per fortnight.
Education Perks: Up to 40% off school fees at our Anglican schools.
Wellness Boost: Access to over 300 gyms with Fitness Passport.
Mental Health Support: Free access to our Employee Assistance Program.
Career Progression: Real opportunities for advancement.
Flexibility: We support flexible work arrangements.
Role & Responsibilities: â¯
- Provide general administrative support to Executive Assistants and Corporate Secretary during periods of leave and peak demand.
- Coordinate key meetings, including logistics such as hospitality, room set up and catering arrangements.
- Prepare and review essential documents to ensure the timely and accurate delivery of support for the effective functioning of Councils, Boards, Executive meetings, and Committees, including board reports, agendas, minutes, and necessary email communications.
- Provide administrative support for significant events such as Synods, Ordinations, and clergy events, ensuring a smooth execution and positive experience for attendees.
- Maintain and update the Diocesan Directory and CRM records, ensuring data integrity.
- Support the Parish Liaison Officer by managing key processes such as Parish Annual Returns, licensing, and updating the Bishop's Acts.
- Manage archives, filing systems, and information management processes to ensure proper storage and retrieval.
- Research, analyse, collate and provide information to the Corporate Secretary to support informed decision making and planning as required.
- Document, file and maintain Diocesan registers and official acts.
- Manage confidential matters maintaining discretion at all times.
About you?
- Certificate IV or higher in Business Administration or equivalent
- Current drivers’ licence
- Substantial administrative experience
- Proven ability to build effective relationships with employees, volunteers and other stakeholders
- Advanced computer skills including keyboarding speed and accuracy as well as in-depth knowledge of MS Office Suite
- A high level of discretion to deal with highly confidential and sensitive information.
- Proven adherence to legislation, policies and procedures
- Coordination and facilitation of meetings
- Expert at travel/conference bookings and management of
- Experience with researching and supporting document collation
- Ability to work as part of a team and autonomously
Who we are?
Formerly known as the Anglican Diocese of Newcastle, Newcastle Anglican is a faith-based organisation serving the people of the Hunter and the Central Coast.
We offer a leading Christian presence to our community through our parishes, four schools, Anglican Care and Samaritans.
Our vision is for people to flourish because of what we do, inspired by the way of Jesus.
We provide a culturally safe environment for Aboriginal and Torres Strait Islander peoples and welcome all applications.
For more information visit www.newcastleanglican.org.au or for enquiries and a copy of the Position Description email the talent team at careers@newcastleanglican.org.au
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